Call for Proposals for Programs Benefiting Refugees in United States closing date 31 May 2021

 

Southern Africa Youth Project has published the Call for Proposals for Programs Benefiting Refugees in United States closing date 31 May 2021

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  • Eligible Country: United States 
  • Closing Date: 31 May 2021
  • Categories of Organisations: All organisations 
  • Opportunity Type: Call for proposal
  • Submit Application: Online
  • Inviting Company/Donor: U.S Department of State
  • Website for Application and information:  Click Here 

Description

FY 2021 Notice of Funding Opportunity for NGO projects benefiting refugees in Chad, Cameroon, and southeast Nigeria

Funding Opportunity Number:  SFOP0007632

 

Assistance Listings (Formerly CFDA) number:  19.517 – Overseas Refugee Assistance Programs for Africa

 

Announcement issuance date:  Friday, February 12, 2021

 

Announcement type:  Cooperative Agreement

 

Proposal submission deadline:  May 31, 2021 at 11:59:59 p.m. (23:59:59) EST.  We are unable to consider proposals submitted after this deadline.

 

Anticipated timeframe to award for selected proposals:  Pending the availability of funds, PRM anticipates, but makes no guarantee, that awards will be made less than six months from the proposal submission deadline.

 

ADVISORY:  All applicants must submit application packages through the website Grants.gov.  PRM strongly recommends submitting your application package early to allow time to address any technical difficulties that may arise on the Grants.gov website.

 

If you are new to PRM funding, the Grants.gov registration process can be complicated.   We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs smoothly.   PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.

 

PRM strongly recommends application packages be submitted in Adobe PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations when transmitted.  Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification. All documents must be in English.

 

To request copies of all PRM-recommended templates and NGO guidelines email PRM’s NGO Coordinator with only the phrase PRM NGO Templates (exactly as written in bold) in the subject line, to PRMNGOCoordinator@state.gov. Organizations will receive an automated email reply containing the templates.

COVID-19: PRM recognizes the difficult circumstances under which organizations are currently operating as a result of the COVID-19 pandemic and will take them into consideration in application package reviews. To the extent possible, organizations should address how COVID-19 and resulting risks, restrictions and limitations will factor into their designated programs and attempt to ensure that proposed indicators and activities can be implemented under the challenging circumstances created by the COVID-19 response.

 

Full Text of Notice of Funding Opportunity

 

  1. Program Description

 

This announcement is designed to accompany PRM’s General NGO Guidelines which contain additional information on PRM’s priorities and NGO funding strategy with which selected organizations must comply.  Please use both the General NGO Guidelines and this announcement to ensure that your submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities.  Proposals should show evidence of coordination with UNHCR to address gaps and indicate how they align with current response plans.  Submissions that do not reflect the requirements outlined in these guidelines will not be considered.

 

  1. Current Funding Priorities: Proposed activities should primarily support asylum seekers and refugees in Chad, Cameroon, or Nigeria.  Because of PRM’s mandate to provide protection, assistance, and durable solutions for refugees and victims of conflict, PRM will consider funding only those programs that include a target beneficiary base of at least 50 percent asylum seekers or refugees.

 

  1. Program area: Proposals must align with at least one of the following program areas:

 

  1. Humanitarian Protection and Assistance
  2. Interim and Durable Solutions

 

  1. Program Sectors: Proposals must focus on one or more of the programmatic sectors listed in the country-specific guidance below(see PRM’s General NGO Guidelines for sector descriptions)

 

Project narratives and budgets should include funding needed to ensure staff and beneficiary safety as well as national restrictions relating to the COVID-19 pandemic.

 

(Note: In order to ensure greater accountability for protection outcomes, all overseas assistance program proposals must include the following protection outcome indicator under one of the objectives: Percentage of beneficiaries who report an improved sense of safety and well-being at the end of the program, disaggregated by age and gender.  See NGO Guidelines for more details.

 

Proposed Cash and Voucher Assistance programs must include the relevant indicator(s) from the selection contained in the NGO Guidelines.).

 

  1. Organizations may submit a maximum of one application per country only. Any subsequent submissions received will be disqualified.  (Note: Submissions by organizations as part of a consortium in Cameroon do not count toward an individual organization’s submission limit.)

 

  1. Country-specific Provisions:

 

  1. Chad Country-Specific Guidelines

 

  1. General Guidance: Proposed activities should seek to address the Sudanese refugees populations living in camps in Chad.  Proposed activities should be sustainable interventions to the extent possible. Proposals must focus on the following sector:

 

  • (i) Water, Sanitation, and Hygiene (WASH)

 

Consortium proposals are welcome but must adhere to PRM’s consortia requirements.

 

  1. Duration of Activity: Program plans for one, two, or three years will be considered, and multi-year proposals are strongly encouraged.

 

  1. Period of Performance: Program period of performance of one-year (12 month) cycles for a period not to exceed three years (36 months) will be considered.

 

  1. Funding limits: Program proposals must be more than the funding floor and less than the funding ceiling per year or they will be disqualified.

 

  • Funding floor per award (lowest $$ value): $800,000
  • Funding ceiling per award (highest $$ value): $2,000,000

 

Note:  Funding ceilings and floors pertain to the PRM cost per year.

 

  1. Anticipated Number of Awards: PRM anticipates, but makes no guarantee, to fund one award through this announcement.

 

  1. Anticipated Amount to be Awarded Total: PRM anticipates, but makes no guarantee, to award up to $2,000,000 total through this NOFO for this country.

 

  1. Nigeria Country-Specific Guidelines

 

  1. General Guidance: Proposed activities should seek to assist Cameroonian refugees living in Cross River State in Nigeria. Proposals must focus one of the following sectors:

 

  • (i) Child Protection
  • (ii) Education

 

Consortium proposals are welcome but must adhere to PRM’s consortia requirements.

 

  1. Duration of Activity: Program plans for one, two, or three years will be considered, and multi-year proposals are strongly encouraged.

 

  1. Period of Performance: Program period of performance of one-year (12 month) cycles for a period not to exceed three years (36 months) will be considered.

 

  1. Funding limits: Program proposals must be more than the funding floor and less than the funding ceiling per year or they will be disqualified.

 

  • Funding floor per award (lowest $$ value): $1,000,000
  • Funding ceiling per award (highest $$ value): $1,600,000

 

Note:  Funding ceilings and floors pertain to the PRM cost per year.

 

  1. Anticipated Number of Awards: PRM anticipates, but makes no guarantee, to fund one award through this announcement.

 

  1. Anticipated Amount to be Awarded Total: PRM anticipates, but makes no guarantee, to award up to $1,600,000 total through this NOFO for this country.

 

  • Cameroon Country-Specific Guidelines

 

  1. General Guidance: Proposed activities should seek to assist one or more of the refugee populations in Cameroon: Nigerian refugees and/or the Central African Republic refugees.

 

Proposals focusing on the Nigerian refugee population should focus on one or more of the following sectors:

 

  • (i) Gender-based violence prevention and response
  • (ii) Child Protection

 

Proposals focusing on the Central African Republic refugee population should only focus on the following sector:

 

  • (i) Livelihoods (must include a market analysis, or will be disqualified)

 

Consortium proposals are welcome but must adhere to PRM’s consortia requirements.

 

  1. Duration of Activity: Program plans for one, two, or three years will be considered, and multi-year proposals are strongly encouraged.

 

  1. Period of Performance: Program period of performance of one-year (12 month) cycles for a period not to exceed three years (36 months) will be considered.

 

  1. Funding limits: Program proposals must be more than the funding floor and less than the funding ceiling per year or they will be disqualified.

 

  • Funding floor per award (lowest $$ value): $1,000,000
  • Funding ceiling per award (highest $$ value): $2,000,000

 

Note:  Funding ceilings and floors pertain to the PRM cost per year.

 

  1. Anticipated Number of Awards: PRM anticipates, but makes no guarantee, to fund up to three awards through this announcement.

 

  1. Anticipated Amount to be Awarded Total: PRM anticipates, but makes no guarantee, to award up to $5,500,000 total through this NOFO for this country.

 

  1. Federal Award Information

 

  1. Proposed program start dates: September 1 – September 30, 2021

 

  1. Duration of Activity: See country-specific guidelines above.  Applicants may submit multi-year proposals with activities and budgets that do not exceed three years (36 months) from the proposed start date.  Actual awards will not exceed three years in duration and activities and budgets submitted in year one can be revised/updated each year.  Continued funding after the initial 12-month period of performance requires the submission of a noncompeting single proposal and will be contingent upon available funding, strong performance, and continuing need.  In funding a one-year program, PRM makes no representations that it will continue to fund the program in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.  Please see Multi-Year Funding section below for additional information.  Livelihoods programs are encouraged to be multi-year, and livelihoods proposals must include a market analysis or will be disqualified.

 

  1. Eligibility Information

 

  1. Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education (U.S.-based NGOs must be able to demonstrate proof of non-profit tax status); (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education (overseas-based NGOs must be able to demonstrate proof of registration in country of domicile); and (3) International Organizations.  International multilateral organizations, such as United Nations agencies, should not submit proposals through Grants.gov in response to this NOFO.  Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) on or before the closing date of the funding announcement.

 

  1. Cost Sharing or Matching: Cost sharing, matching, or cost participation is not a requirement of an application in response to this funding announcement.

 

Proposals for consideration should describe the sources and amounts of additional funding that may be utilized to complement PRM funding, and meet the following criteria;

 

  • Are not paid by the Federal Government under another Federal award;

 

  • Are verifiable from the non-Federal entity’s records;

 

  • Are not included as contributions for any other Federal award; and

 

  • Are necessary and reasonable for accomplishment of project or program objectives.

 

Please include this information in the Budget Summary, Budget Detail, and Budget Narrative of the proposal, and separated from the PRM share of the proposed budget.

 

(Note: Though favorably looked upon, such will not result in a competitive ranking increase when evaluated.)

 

  1. Other

 

  1. Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound, and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.

 

  1. Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including guidance on proposals for programs in urban areas.

 

  1. PRM strongly encourages durable programs that target the needs of vulnerable and underserved groups among the beneficiary population (such groups may include: women; children; adolescents; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals; older persons; the sick; persons with disabilities; and members of minority communities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively.

 

  1. PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

 

  • A working relationship with UNHCR;

 

  • A proven track record in providing proposed assistance both in the sector and specified location;

 

  • Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector as well as – where possible – local authorities;

 

  • An emphasis on the outcome or impact of program activities;

 

  • A strong sustainability plan, involving local capacity building, where feasible;

 

 

  • An understanding of and sensitivity to conflict dynamics in the program location.

 

  1. Application and Submission Instructions

 

  1. Address to Request Application Package: Application packages may be downloaded from the website Grants.gov.

 

  1. Consortia: Organizations may apply to this call as part of a consortia; however, for consortia, one organization must be designated as the lead applicant. For purposes of consortia applying for PRM funding, PRM’s considers consortium to be a group of no less than three NGOs that comprise an agreement, combination, or group formed to undertake, or propose to undertake, an assistance activity beyond the resources of any one member. PRM may request to review and approve of substantive provisions of proposed sub-awards. Applicants may form consortia in order to bring together organizations with varied expertise to propose a comprehensive program in one proposal.

 

Submissions by organizations as part of a consortium do not count toward an organization’s individual submission limit.  A description of how the consortia will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the proposal.

 

  1. Content and Form of Application: Organizations may submit a maximum of one (1) proposal per country only.  Any subsequent submissions received will be disqualified.  PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM’s NGO Coordinator.  Organizations can request copies of all PRM-recommended templates and NGO guidelines, by emailing PRM’s NGO Coordinator with only the phrase PRM NGO Templates (exactly as written in bold) in the subject line, to PRMNGOCoordinator@state.gov.  Organizations will receive an automated email reply containing the templates.

 

Single-Year Proposals:

 

  • Single-year program proposal page limits: Single-year proposals using PRM’s templates must not exceed 15 pages in length (Times New Roman 12 point font, one inch margins on all sides).  If the applicant does not use PRM’s recommended templates, proposals must not exceed 10 pages in length.  Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal, but are not required to do so.  These attachments do not count toward the page limit total; however, annexes cannot be relied upon as a key source of program information.  The proposal narrative must be able to stand on its own in the application process.  For multi-year funding application instructions, see section (e) below.  Proposals exceeding the page limit will not be considered.

 

  • PRM strongly recommends application packages be submitted in Adobe PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations.

 

  • Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification.

 

  • All documents must be in English.

 

Multi-Year Proposals:

 

  • Applicants proposing multi-year programs should adhere to the following guidance: Applicants may submit proposals that include multi-year strategies presented in one year (12 month) cycles for a period not to exceed three years (36 months) from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities.  Applicants should use PRM’s recommended multi-year proposal template for the first year of a multi-year application.

 

  • Multi-year funding applicants may use PRM’s budget summary and separate budget detail templates, and should disaggregate budget by year, per year, and for each program year. Multi-year proposal narratives and budgets can be updated yearly upon submission of new noncompeting single year proposal narrative template with an updated budget.

 

  • Multi-year program proposal limits: Multi-year proposals using PRM’s multi-year template must be not exceed 20 pages in length (Times New Roman 12 point font, one inch margins on all sides).  If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length.  Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal, but are not required to do so.  These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information.  The proposal narrative must be able to stand on its own in the application process.  Proposals exceeding the page limit will not be considered.

 

  • PRM strongly recommends application packages be submitted in Adobe PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations.

 

  • Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification.

 

  • All documents must be in English.

 

  • Multi-year applications selected for funding by PRM will be funded in one year (12- month) increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12-month award requires the submission of a noncompeting single-year proposal narrative and will be contingent upon available funding, strong performance, and continuing need.  Follow-on applications are submitted annually for years two and three of proposals through non-competed directed announcements for the continuation funding.  It is strongly recommended that NGOs submit as early as possible after the directed announcement for continuation funding has been issued.    Late submissions will jeopardize continued funding.

 

  • In the proposal narrative, please include an explanation of why multi-year funding may be necessary for this program to succeed, how longer periods of consultation with beneficiary populations will inform programming and enable interventions to be studied and improved, and how the proposed activities in year one will contribute to outcomes and impacts in years two and three. Please, articulate and quantify cost efficiencies that could not otherwise be attained through single year programs as well.

 

For Both Single and Multi-year proposals

 

  1. To be considered for PRM funding, organizations must submit a complete application package, including:

 

  1. Proposal narrative including objectives and indicators for each year of the program period, not exceeding the page limits above. PRM now requires a specific outcome indicator to be included in each program application.  Please see NGO Guidelines for more details.

 

  1. Budget summary disaggregated by year and for each year of the program period (for multi-year proposals).

 

  1. Budget detail disaggregated by year and for each year of the program period (for multi-year proposals).

 

  • Include total costs by objective,
  • Total costs divided by country (if applicable)
  • Organizations can request both Budget Summary and separate Budget Detail templates by emailing PRM’s NGO Coordinator with only the phrase PRM NGO Templates (exactly as written in bold) in the subject line, to PRMNGOCoordinator@state.govOrganizations will receive an automated email reply containing the templates.

 

  1. Budget narrative disaggregated by year and for each year of the program period.

 

  1. Completed SF-424 and SF-424A forms. PRM requires that Box 21 of the SF-424 be checked.

 

  • Form SF-424B is now required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations and certifications. The SF-424 family forms are available for download on Grants.gov.

 

  1. Information in support of any cost-sharing/cost-matching arrangements, if applicable.

 

  1. Information detailing the source of any in-kind contributions, if applicable.

 

  1. Details on any sub-agreements associated with the program including the budget detail (must be part of the budget submission as noted above), if applicable.

 

  1. Risk Analysis (separate from proposal narrative and from the security plan).

 

  1. Organizational Chart for award applicant and sub-recipient(s), if applicable.

 

  1. Key Personnel for award applicant and sub-recipient(s), if applicable.

 

  • Applicants must furnish names, titles, and brief biographical information on the education and experience of key personnel in implementing the program and key supervisory personnel; (i.e., the members of the professional staff in a program supervisory position engaged for or assigned to duties under the award). Résumés of key personnel must be provided in an annex (or provided for approval prior to hiring).

 

  1. Organization’s Prevention of Sexual Exploitation and Abuse (PSEA) Code of Conduct

 

  • Consistent with the 6 IASC Principles and that there is a country or regional implementation plan specific to the country or region of the application.

 

 

  1. Security Plan.

 

  1. Organization’s Accountability to Affected Populations (AAP) Framework.
    • The AAP section of a NOFO proposal narrative is specific to the program being proposed, and is distinct from the organization-level AAP framework requirement listed here, which is a separate document.

 

  1. A Market Analysis and a Beneficiary Competency/Capacity assessment for all proposals that include at least one livelihoods sector objective (or will be disqualified). Please see the General NGO Guidelines for more details.

 

  1. Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable, or a de minimis rate calculation of Modified Total Direct Costs (MTDC) if the applicant is eligible and elects to use the de minimis rate.

 

  1. Most recent external audit report is required prior to issuance of an award, if proposal is chosen for implementation

 

  1. Additionally, organizations must take into account the following considerations as part of their proposal package:

 

  1. In order to be considered a competitive proposal, the proposal narrative and budget detail should include the following information:

 

  • Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator.  Wherever possible, baselines should be established before the start of the program.

 

  • PRM requires a specific outcome indicator be included in each proposal measuring the sense of safety and well-being of beneficiaries. Baseline and end of program surveys should be used to measure the indicator.  Please see the NGO Guidelines for more details.

 

  • Include specific information on locations of programs and beneficiaries (GPS coordinates highly recommended) to increase PRM’s ability to track the impact of PRM funding.

 

  • Outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded program could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization’s motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

 

  • PRM expects each proposal, regardless of sector, to demonstrate protection mainstreaming, including by identifying potential protection risks associated with the program and how they will be mitigated. Assistance activities should mainstream protection by analyzing the protection risks in relation to each specific programming sector.  An analysis of the risks should inform how assistance is designed to minimize them and maximize protection of beneficiaries.  Applicants may introduce gender-specific risks in this section but provide a full analysis in the gender analysis.

 

  • PRM partners must complete a gender analysis in the proposal narrative that briefly explains (1) experiences of men, women, boys, and girls with a focus on the different familial roles, community privileges, and gender dynamics within the target population; (2) associated risks and threats experienced by women, girls, and other vulnerable populations based on their gender; (3) power imbalances and needs that arise based on gender inequalities that exist within the family or community; and (4) proposed responses that will address the above and mitigate any gender differences in access, participation, or decision-making that may be experienced by at-risk groups, particularly women and girls. The gender analysis should aim to specify and target specific at-risk sub-populations of women and girls, such as women and girl heads of households, out-of-school girls, women and girls with disabilities, women and girl survivors of violence, married girls, adolescent mothers, as well as people who identify as lesbian, gay, bisexual, transgender, or intersex (LGBTI), and those who are often unaware of and excluded from programs and services and who may be the hardest to reach based on their gender.

 

  • The budget should include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization.

 

  • Applicants whose proposals address gender-based violence (GBV) through their programs must estimate the total cost of these activities as a separate line item in their proposed budgets (see PRM’s budget template). Proposals and budgets must include details of any sub-agreements associated with the programs.

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