Bid Number: R/S/2021/1325
Bid Description: RE-ADVETISED Procurement of Dry Beans and Maize Breeder Seeds and provision of Technical Support to the Agronomic Seeds programme
Name of Institution: Department of Agriculture & Rural Development
Place where goods, works or services are required: Department of Agriculture and Rural Development, Supply Chain Management, 1 Cedara Road, Cedara, 3200
Date Published: 13/11/2020
Closing Date / Time: 17/11/2020 @ 11:00
Contact Person: Mr S. Gumede
Telephone number: 033 343 8031/ 082 8920731
Where bid documents can be obtained:
Where bids should be delivered:
Physical Address: Department of Agriculture and Rural Development, Supply Chain Management, 1 Cedara Road, Cedara, 3200
A compulsory briefing session will be held on: N/A
The service provider must provide technical support to the Agronomic Seed programme by conducting field visits during plantation of the Breeder Seed in 4 Research Stations (Makhathini in Jozini, Cedara in Pietermaritzburg, Kokstad and Dundee Research Stations.
Technical support is expected to be rendered on: Planting of the Breeder Seed, Flowering, harvesting and processing.
The service provider will work in collaboration with the Department for a period of 4 months (December 2020 – March 2021)
NB: Plantation in Cedara, Dundee and Kokstad is expected to commence by the 01st December 2020 and in Makhathini Research Station, it is expected to commence in January 2021
The seed provider must provide evidence of variety listing with the Department of Agriculture, Land Reform and Rural Development (Certificate must be attached with the quote)
The supplier must be willing to give the Department permission to use the breeder seed for certified seed production
The service provider must provide us with a letter of commitment to deliver the breeder seed by 25 November 2020
NB: The certificate for variety listing should belong to the entity that is supplying the breeder seed
All quotations to be submitted with required supporting documents, i.e. Certified BBBEE Certificate / Sworn Affidavit, Valid Tax Clearance Certificate and must be registered on CSD.
Where copies of original documentation are submitted, those copies must be certified and must not be copies of certified copies. Original certification should not be older than three (3) months. Failure to comply with this requirement shall invalidate the bid submitted.
Quotations will be evaluated as per PPPFA Regulations, 2017,
Only tenderers who meet the following prequalification criteria may respond: –
(i) BBBEE Level 1 (as per the provisions of section 4(1) (a) of the PPPFA Regulations, 2017); and
(ii) EME (as per the provisions of section 4(1) (b) of the PPPFA Regulations, 2017)
Ensure that you complete the Local Content where is applicable
In the event of the supplier not being the actual manufacturer and will be sourcing the
Goods from a manufacturer, a letter from that manufacturer confirming firm supply arrangement(s) including lead times in this regard, must accompany the bid.
Documentary proof of credit facility with a manufacturer or supplier of goods and/or Registered
Financial Institution or evidence of access to any legal funding instrument must be submitted together with quotations.
If the contactor is not in position to submit the above compulsory registration documents with the tender, must submit confirmation letter from registered consultant /Organization to be used on the project. The letter should be on the letter head of the consultant / organization. It will be expected that the contractor must compulsory registration documents before work it can commence.
Department reserves a right not to award more than 2 (two) tenders to one services provider. Where a service provider has been recommended for award in more than 2 (two) tender, they will not be considered for award in other tender even if they score the highest points.
Department is not obliged to appoint the cheapest tenderer and reserves a right not to accept any submission and to re-advertise if it so wishes. Services providers will be adjudicated in terms of the Supply Management Policy using the prescribed point system based on the Preferential Point System Policy Framework Act, Act 5 of 2005 and its preferential procurement regulations 2017, as well as the Broad Based Black Economic Empowerment, Act 53 of 2003.
All information required in the bid document must be accurate and duly completed Including all the appropriate signatures. The Department reserves the right to verify all information submitted.
Non-compliance with the above shall result in elimination from further processes.
No late quotations will be accepted after a closing date and time.
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