Southern Africa Youth Project has published the Call for Proposals for Humanitarian Research in United States closing date 16 May 2021
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- Eligible Country: United States
- Closing Date: 16 May 2021
- Categories of Organisations: All organisations
- Opportunity Type: Call for proposal
- Submit Application: Online
- Inviting Company/Donor: U.S Department of State
- Website for Application and information: Click Here
U.S. DEPARTMENT OF STATE
BUREAU OF POPULATION, REFUGEES, AND MIGRATION (PRM)
FY 2021 Request for Concept Notes for Humanitarian Research
Request for Concept Notes Number: SFOP0007647
Assistance Listing (Formerly CFDA) number:
19.522 – Overseas Refugee Assistance Programs for Strategic Global Priorities
Announcement issuance date: Wednesday, February 17
Proposal submission deadline: Friday, May 16
th, 2021 at 11:59:59 p.m. EDT
(23:59:59). Concept Notes submitted after this deadline will not be considered.
Anticipated timeframe for notification of selection for full proposal development:
PRM anticipates, but cannot guarantee, that within  days from the proposal
submission deadline selected concept notes will be notified of selection for full proposal
Anticipated timeframe for award of selected full proposals: Pending the availability
of funds, PRM anticipates, but cannot guarantee, that awards will be made less than 
months from the full proposal submission deadline.
PRM invites interested applicants to join in an informational call on Friday, 2/19
at 10:00am EDT:
Friday, Feb 19, 2021 10:00 am | 2 hours | (UTC-05:00) Eastern Time (US & Canada)
Meeting number: 199 886 6687
Password: kaJd3C72442 (52533272 from phones)
Join by video system
Join by phone
+1-415-527-5035 USA toll
+1-929-251-9612 USA Toll 2
Access code: 199 886 6687
All applicants must submit concept notes through the website Grants.gov. PRM
strongly recommends submitting your concept note early to allow time to address any
technical difficulties that may arise on the Grants.gov website.
If you are new to PRM funding, the Grants.gov registration process can be complicated.
We urge you to refer to PRM’s General NGO Guidelines “Application Process” section
for information and resources to help ensure that the application process runs smoothly.
PRM also strongly encourages organizations that have received funding from PRM in
the past to read this section as a refresher.
PRM strongly recommends concept notes be submitted in Adobe PDF, as Microsoft
Word documents may sometimes produce different page lengths based on software
versions and configurations when transmitted. Exceeding page length limits will result
in disqualification. All documents must be in English.
Organizations can request copies of all PRM-recommended templates and NGO
guidelines, by emailing PRM’s NGO Coordinator with only the phrase PRM NGO
Templates (exactly as written in bold) in the subject line, to
PRMNGOCoordinator@state.gov. Organizations will receive an automated email reply
containing the templates.
COVID-19: PRM recognizes the difficult circumstances under which organizations are
currently operating as a result of the COVID-19 pandemic and will take them into
consideration in proposal reviews. To the extent possible, organizations should address
how COVID-19 and resulting risks, restrictions and limitations will factor into their
research methodology and attempt to ensure that proposed indicators and activities can
be implemented under the challenging circumstances created by the COVID-19
Full Text of Notice of Funding Opportunity
1. Program Description
Summary: This solicitation is the first step in a two-part process. After reviewing
concept notes, PRM will invite selected organizations to expand their submissions
into full single-year (15-page) or two-year (20-page) proposals with objectives,
indicators, and detailed budgets for each year of the program. Selected organizations
will have 30 calendar days after they are notified of their selection to complete their
full proposals. Organizations may apply as consortia. For purposes of this notice,
PRM considers consortium to be a group of no fewer than three organizations that
comprise an agreement, combination, or group formed to undertake, or proposing to
undertake, an assistance activity beyond the resources of any one member.
This announcement references PRM’s General NGO Guidelines, which contain
additional information on PRM’s priorities and NGO funding strategy with which
selected organizations must comply. Please use both the General NGO Guidelines
and this announcement to ensure that your concept note submission is in full
compliance with PRM requirements and that the proposed activities are in line with
PRM’s priorities. Concept note submissions that do not reflect the requirements
outlined in these guidelines will not be considered.
Concept notes must respond to one of the following research questions:
1. Cash and Voucher Assistance (CVA) for Protection: How can CVA be
formulated to be most impactful in achieving protection outcomes? When does
cash for protection work, when should it be in place, and how is it best
implemented to achieve intended outcomes? What are the longer term impacts of
CVA transfers for protection, and how does the duration of those transfers impact
whether or not longer-term protection outcomes are achieved?
2. Displaced Indigenous and/or Other Marginalized Populations in South
America: What are the types of displacement challenges indigenous and/or
binational/transfronterizo populations in South America face? To what extent do
humanitarian assistance organizations account for the specific assistance and
protection challenges facing displaced indigenous and/or marginalized
populations? Research proposals may consider a comparative piece that involves
at least two indigenous communities in South America.
A. Concept notes must propose research relevant to specific PRM populations of
concern. For the purposes of this call for concept notes, this includes refugees,
internally displaced persons, stateless persons, conflict victims, and vulnerable
migrants. PRM will not review proposals for domestic research on U.S.-based
assistance activities. Concept notes should propose humanitarian research to be
B. Organizations may submit a maximum of two (2) concept notes, but only one (1)
concept note per each of the topics listed above. Any subsequent submissions
received will be disqualified. (Note: Submissions by organizations as part of a
consortium do not count toward an individual organization’s submission limit.)
2. Federal Award Information
A. Proposed program start dates: September 1, 2021
B. Duration of Activity: Applicants may submit multi-year proposals with
activities and budgets that do not exceed two (2) years from the proposed start
date. Budgets submitted in year one can be revised/updated each year.
Continued funding after the initial 12-month period of performance requires the
submission of a noncompeting single-year or multi-year proposal and will be
contingent upon available funding, strong performance, and continuing need. In
funding a program one year, PRM makes no representations that it will continue
to fund the program in successive years and encourages applicants to seek a wide
array of donors to ensure long-term funding possibilities. Please see Multi-Year
Funding section below for additional information.
C. Funding Limits: Summary budgets covering the entirety of the proposed project
period must not exceed $300,000 or they will be disqualified.
D. Anticipated Number of Selections for Full Proposal Development: PRM
anticipates, but cannot guarantee, to select as many as twelve (12) submissions to
be developed into full proposals through this announcement.
3. Eligibility Information
A. Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other
than institutions of higher education (U.S.-based NGOs must be able to
demonstrate proof of non-profit tax status); (2) Nonprofits without 501(c)(3)
status with IRS, other than institutions of higher education (overseas-based NGOs
must be able to demonstrate proof of registration in country of domicile); (3)
Private institutions of higher education; and (4) Public and State controlled
institutions of higher education.
B. Cost Sharing or Matching: Cost sharing, matching, or cost participation is not a
requirement of an application in response to this funding announcement.
Concept notes and later proposals for consideration should describe the sources
and amounts of additional funding that may be utilized to complement PRM
funding, and meet the following criteria;
Are not paid by the Federal Government under another Federal award;
Are verifiable from the non-Federal entity’s records;
Are not included as contributions for any other Federal award; and
Are necessary and reasonable for accomplishment of project or program
Please include this information in the Budget Summary of the concept note
submission, separate from the proposed budget.
(Note: Though favorably looked upon, inclusion will not result in a competitive
ranking increase when evaluated.)
A. Most competitive concept notes will include multiple countries and/or
populations. PRM will only accept single country or single population concept
notes if a compelling case can be made that conclusions can be applied beyond
the specific country or population. For example, a research project focused on
Syrian refugees, even in multiple countries, may not be generalizable.
B. Please note that PRM will not fund research focusing only on a single NGO’s
programming unless it is: (1) uniquely innovative programming; (2) conducted
in an independent manner; and (3) would generate findings that are credible,
generalizable, and relevant to a range of other humanitarian stakeholders.
Although PRM encourages NGOs to conduct regular evaluations of their own
work, this type of review would not qualify for funding under this request for
C. PRM will prioritize funding research projects that aim to produce practical
policy or programmatic recommendations that are applicable to more than one
specific population or country. All final reports should include tools, data,
findings, and recommendations for policy and program implementation.
Research should produce recommendations that are concrete, actionable, and
directed to specific actors.
D. Proposed concept notes should build on previous bodies of work and advance
the knowledge base on global humanitarian policies and programs. PRM
understands the full research team may not be known during the drafting of
the concept note. If invited to submit a full proposal, applicants will then
identify all individuals who would conduct the research, describe their
qualifications, and include their CVs/résumés.
E. PRM will accept concept notes from any NGO, private institution of higher
education, and public or state controlled institution of higher education,
although, given budgetary constraints, priority will be given to concept notes
from organizations that can demonstrate:
a proven track record in conducting research both in the topic and
evidence of coordination with international organizations (IOs) and other
NGOs working in the same area or sector as well as – where possible –
an emphasis on the outcome or impact of research. Full objective and
indicator tables will only be required if the applicant is invited to submit a
full proposal; however, the concept note must generally demonstrate the
ability to deliver impact;
where applicable, adherence to PRM’s Principles for Refugee Protection
in Urban Areas;
an understanding of and sensitivity to conflict dynamics in the program
a rigorous methodology. To that end, PRM encourages collaboration
between operational NGOs and methodologists from academia or
5. Application and Submission Instructions
A. Address to Request Application Package: Application packages may be
downloaded from the website www.Grants.gov.
B. Content and Form of Application: Organizations may submit a maximum of
one (1) concept note per topic only. Any subsequent submissions received will
be disqualified. (Note: Submissions by organizations as part of a consortium do
not count toward an individual organization’s submission limit.)
Concept notes must not exceed 3 pages in length (or 4 pages if a consortia
submission) submitted in Microsoft Word or Adobe PDF (preferred), using Times
New Roman, 12-point font, with one-inch margins on all sides. Concept notes
that are longer than 3 pages (or 4 pages if a consortia submission) will be
PRM strongly recommends proposals be submitted in Adobe PDF, as
Microsoft Word documents may sometimes produce different page lengths
based on software versions and configurations.
Exceeding page length limits will result in disqualification. (Do not include
All documents must be in English.
i. Concept notes must include the following categories, in any arrangement.
a. Which research topic the concept note is addressing
b. Problem analysis, including research question and hypothesis
c. Research location, description, and rationalization
d. Capacity of organization to conduct the research in proposed locations/past
e. Proposed methodology
f. Dissemination plan
g. Primary organizational point of